I. Name and address of the person responsible

The responsible person in terms of the basic data protection regulation and other national data protection laws of the member states as well as other data protection regulations is the:
INTEGRIS LIMS GmbH
Cottaer Straße 4
01159 Dresden
Germany
Tel.: +49 351484542-0
Mail: info@ilims.de
Web: www.ilims.de  

II. Name and address of the data protection officer

The data protection officer of the person responsible is:
Dagmar Malcher
INTEGRIS LIMS GmbH
address see above
Phone: +49 351484542-163 E-mail: dsb@ilims.de

III. General information on data processing

1. Scope of processing of personal data

We only process personal data of our users as far as this is necessary to provide a functional website as well as our contents and services. The processing of personal data of our users is regularly only carried out with the consent of the user. An exception is made in those cases where prior consent cannot be obtained for factual reasons and the processing of data is permitted by legal regulations.

2. Legal basis for the processing of personal data

If we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1a of the EU Data Protection Regulation (DSGVO) serves as the legal basis. When processing personal data which is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1b DSGVO serves as the legal basis. This also applies to processing operations necessary for the performance of pre-contractual measures. Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1c DSGVO serves as the legal basis. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1d DSGVO serves as the legal basis. If the processing is necessary to safeguard a legitimate interest of our company or of a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Article 6 paragraph 1f DSGVO serves as the legal basis for the processing.

3. Data deletion and storage duration

The personal data of the person concerned will be deleted or blocked as soon as the purpose of the storage is no longer applicable. Furthermore, data may be stored if this has been provided for by the European or national legislator in Union regulations, laws or other regulations to which the person responsible is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need to continue storing the data for the purpose of concluding or fulfilling a contract.

IV. Provision of the website and creation of log files

1. Description and scope of data processing

Whenever you access our website, our system automatically collects data and information from the computer system of the calling computer. The following data is collected: LogFiles:

  1. Information about the browser type and the version used
  2. Operating system of the user
  3. Internet service provider of the user
  4. The IP address of the user (anonymized)
  5. Date and time of access
  6. Reference URL, from which the user's system accesses our website
  7. Websites that are accessed by the user's system via our website

2. Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 DSGVO

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this purpose, the user's IP address must remain stored at least for the duration of the session. In addition, the data serves us to optimise the website and to ensure the security of our information technology systems. These purposes also include our legitimate interest in data processing in accordance with Art. 6 Para. 1f DSGVO.

4. Storage duration

The data will be stored for 7 days and will be used for statistical analysis. The IPs are stored anonymously and no conclusions about the user are possible.

5. Possibility of objection and removal

The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. There is therefore no possibility of objection on the part of the user.

V. Use of cookies

1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the computer system of the user. If a user calls up a website, a cookie can be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again. Use of technical cookies: We use technical cookies to make the website more user-friendly. Some elements of our website require the calling browser to be able to be identified even after a page change. The cookies store and transmit the following data:

  • Typo3 Session Cookie > necessary for page functionality > duration of a session
  • Banner Cookie > time request to deactivate the cookie banner > active for 30 days after page visit
  • Tile Design > saves personalization state of the page > permanently active

We also use technically not necessary cookies, these are used for statistical purposes and analyse the surfing behaviour of the user. However, you as a user have the option of not permitting these cookies through settings in your browser.

  • Google Analytics Cookie > adjustable duration
  • Google Analytics OptOut Cookie > enables deactivation of Analytics > permanently active if activated

The user data collected in this way will be pseudonymised by technical precautions. Therefore, an allocation of the data to the calling user is no longer possible. The data is not stored together with other personal data of the users. When calling our website, users are informed by an info banner about the use of cookies for analysis purposes and are referred to this privacy policy. In this context, there is also a note on how the storage of cookies can be prevented in the browser settings.

When accessing our website, the user is informed about the use of cookies for analysis purposes and his consent to the processing of the personal data used in this context is obtained. In this context, reference is also made to this data protection declaration.

2 Legal basis for data processing

We use technically necessary cookies as well as technically not necessary cookies with prior consent of the user. The legal basis for the processing of personal data using technically necessary cookies is Art. 6 para. 1f DSGVO. The legal basis for the processing of personal data using cookies for analysis purposes is possible with the user's consent in accordance with Art. 6 Para. 1a DSGVO.

3. Purpose of data processing

The purpose of the use of technically necessary cookies is to simplify the use of websites for users. Some functions of our homepage cannot be offered without the use of cookies. Therefore it is necessary that the browser is recognized even after a page change. We require cookies for the following applications:

  • Tiling on our website
  • Banner display 
  • Page functionality

The use of non-technically necessary cookies, in particular analysis cookies, is for the purpose of improving the quality and content of our website with the aim of making our website more user-friendly for you. Description of the purpose of the analysis cookies: In these purposes, our legitimate interest in the processing of personal data according to Art. 6 para. 1f DSGVO.

4. Duration of storage, possibility of objection and removal

Cookies are stored on the user's computer and transmitted by the user to our site. Therefore you as a user have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Cookies already stored can be deleted at any time. This can also be done automatically. If cookies for our website are deactivated, it is possible that not all functions of the website can be used to their full extent.

VI. Contact form and e-mail contact

1. Description and scope of data processing

There is a contact form on our website which can be used for electronic contact. If a user takes advantage of this possibility, the data entered in the input mask will be transmitted to us and stored internally for processing your request. For the processing of the data, your consent will be obtained during the sending process and reference will be made to this privacy policy. Alternatively, it is possible to contact us via the e-mail address provided. In this case the personal data of the user transmitted with the e-mail will be stored. In this context, the data will not be passed on to third parties. The data will be used exclusively for processing the conversation.

2 Legal basis for data processing

The legal basis for the processing of the data is Art. 6 Para. 1a DSGVO if the user has given his consent. The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1f DSGVO. If the e-mail contact aims at the conclusion of a contract, the additional legal basis for processing is Art. 6 para. 1b DSGVO.

3. Purpose of data processing

The processing of the personal data from the input mask serves us only for the processing of the establishment of contact. In the case of contacting us by e-mail, this is also the necessary legitimate interest in the processing of the data. The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Storage duration

The data will be deleted as soon as they are no longer necessary for the purpose of their collection. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is terminated when it can be concluded from the circumstances that the matter in question has been finally clarified. The additional personal data collected during the sending process is not stored.

5. Possibility of objection and removal

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case the conversation cannot be continued. Please send your objection in writing by e-mail to info@ilims.de. In addition to your objection, the name of the company and your name are important to us for correct allocation. All personal data stored in the course of the contact will be deleted in this case.

VII. Web analysis by Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. ("Google"). Google Analytics uses so-called "Cookies", text files which are stored on your computer and which enable an analysis of your use of the website. The information generated by the cookie about your use of this website (including your IP address) is transferred to a Google server in the USA and stored there.

Google will use this information to evaluate your use of the website, to compile reports on website activities for the website operators and to provide further services related to website and internet use. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google.

You can prevent the installation of cookies by adjusting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all functions of this website to their full extent. By using this website, you agree to the processing of the data collected about you by Google in the manner described above and for the aforementioned purpose.

The listing of the stored data:

  1. Anonymized IP address of the calling system of the user
  2. The called website
  3. The website from which the user has reached the called website
  4. The subpages called from the called website
  5. The time spent on the website
  6. The frequency of calling the website

1 Legal basis for the processing of personal data

The legal basis for the processing of the personal data of users is Art. 6 para. 1f DSGVO.

2. purpose of data processing

The processing of the personal data of users enables us to analyse the surfing behaviour of our users. By evaluating the data obtained, we are able to compile information on the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. For these purposes, we also have a legitimate interest in processing the data in accordance with Art. 6 para. 1f DSGVO. By making the IP address anonymous, the interest of the users in their protection of personal data is sufficiently taken into account.

3. Storage duration

The data will be deleted as soon as they are no longer needed for our recording purposes. Depending on the type of cookies, the data will be deleted by Google after the end of the session, after one day but after two years at the latest.

4. Possibility of objection and removal

Cookies are stored on the user's computer and transmitted by the user to our site. Therefore you as a user have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Cookies already stored can be deleted at any time. This can also be done automatically. If cookies for our website are deactivated, it is possible that not all functions of the website can be used to their full extent.

You can prevent the storage of cookies by adjusting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all functions of this website to their full extent. Furthermore, you can prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

Contradiction to data collection

You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent the collection of your data on future visits to this website: Deactivate Google Analytics.

VIII. Use of Social Plugins in the context of Social Media

1. Facebook - Use of Facebook plugins (like button)

On our pages are plugins of the social network Facebook, 1601 South California Avenue, Palo Alto, CA 94304, USA integrated. You can recognize the Facebook plugins by the Facebook logo or the "Like-Button" ("Like") on our page. You can find an overview of the Facebook plugins here: http://developers.facebook.com/docs/plugins/. When you visit our pages, the plugin establishes a direct connection between your browser and the Facebook server. Facebook thereby receives the information that you have visited our site with your IP address. If you click on the Facebook "Like-Button" while you are logged in to your Facebook account, you can link the contents of our Pages to your Facebook profile. This allows Facebook to assign visits to our pages to your user account. We would like to point out that we, as the provider of the Pages, have no knowledge of the content of the transmitted data or its use by Facebook. You can find further information on this in the facebook privacy policy at http://de-de.facebook.com/policy.php. If you do not want Facebook to be able to assign visits to our Pages to your Facebook user account, please log out of your Facebook user account.

2. Google+

This website uses Google Analytics, a web analysis service of Google Inc. ("Google"). Google Analytics uses so-called "Cookies", text files which are stored on your computer and which enable an analysis of your use of the website. The information generated by the cookie about your use of this website (including your IP address) is transferred to a Google server in the USA and stored there. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties if required by law or if third parties process this data on behalf of Google. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you agree to the processing of the data collected about you by Google in the manner described above and for the aforementioned purpose.

3. YouTube

Our Internet pages use the video platform YouTube, which is operated by YouTube LLC, 901 Cherry Ave. San Bruno, CA 94066 in USA. YouTube is a platform that enables the playback of audio and video files. When you call up a page on our website, the YouTube player integrated into it establishes a connection to YouTube in order to ensure the technical transmission of the video or audio file. When the connection to YouTube is established, data is transferred to YouTube. For the purpose and scope of the data collection, the further processing and use of the data by YouTube as well as your rights and setting options for the protection of your privacy, please refer to the YouTube data protection information.

4. Use of Google Adsense

This website uses Google AdSense, a service for the integration of advertisements from Google Inc. ("Google"). Google AdSense uses so-called "Cookies", text files, which are stored on your computer and which enables an analysis of the use of the website. Google AdSense also uses so-called Web Beacons (invisible graphics). Through these web beacons, information such as visitor traffic on these pages can be evaluated. The information generated by cookies and web beacons about the use of this website (including your IP address) and delivery of advertising formats are transmitted to a Google server in the USA and stored there. This information may be passed on by Google to contractual partners of Google. However, Google will not merge your IP address with other data stored by you. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you agree to the processing of the data collected about you by Google in the manner and for the purpose described above. References: Disclaimer eRecht24, eRecht24 Privacy Policy for Facebook, Google Analytics Privacy Policy, Privacy Policy for Google Adsense

5. Use of Google AdWords

We also use Google AdWords. They are used for advertising placement and are marked with the note "Ad". The advertiser determines whether our ad is shown by entering his terms (keywords).

6. Use of remarketing

We use remarketing in our website. This involves delivering ads to users who have already visited our website. Remarketing allows us to reconnect with them by placing relevant ads on you as a visitor or your devices. Google Adwords Remarketing Pixel By means of the remarketing or "similar target groups" function of Google Inc. ("Google"), we can target advertising to visitors to the website by displaying personalized, interest-based ads to visitors to our website when they visit other websites in the Google Display Network. Google uses "cookies" to help the website analyze how users use the site, which is the basis for creating the interest-based advertisements. For this purpose Google stores a small file with a sequence of numbers in the browsers of the visitors of the website. This number is used to record visits to the website and anonymous data on the use of the website. There is no storage of personal data of the visitors of the website. When you subsequently visit another web page in the Google Display Network, you will see advertisements that are likely to cover previously viewed product and information areas. You can permanently disable Google's use of cookies by following the link below and downloading and installing the plug-in provided there: www.google.com/settings/ads/plugin/. Alternatively, you can opt-out of third party cookie use by visiting the Network Advertising Initiative opt-out page at www.networkadvertising.org/choices/ and following the opt-out instructions provided there. Additional information about Google Remarketing and Google's privacy policy can be found at www.google.com/privacy/ads/.

IX. Use of external links

Some links may lead to internet pages of third parties - providers not affiliated with us. After clicking on the link, we have no influence on the collection, storage, processing of any personal data transferred to the third party by clicking on the link (such as the IP address or the URL of the page on which the link is located), as the behaviour of third parties is naturally beyond our control. INTEGRIS LIMS is not responsible for the processing of such personal data or the use of cookies by third parties.

X. Rights of the data subject

If personal data is processed by you, you are a data subject within the meaning of the DSGVO and you are entitled to the following rights vis-à-vis the person responsible:

1. Right to information

You may request confirmation from the person responsible as to whether personal data concerning you is being processed by us. If such processing is carried out, you may request information from the controller on the following:

  1. the purposes for which the personal data are processed, the categories of personal data processed, the recipients or recipients of the data, the recipients of the data and the purposes for which the data are processed the categories of recipients to whom the personal data relating to you have been or will be disclosed, the planned duration of storage of the personal data relating to you or, if it is not possible to give specific details, the criteria for determining the duration of storage, the existence of a right to rectify or erase the personal data relating to you a right to have the processing limited by the controller or to object to such processing, the existence of a right of appeal to a supervisory authority, all available information on the origin of the data when the personal data are not collected from the data subject, the existence of automated decision-making, including profiling, in accordance with Art. 22 paragraphs 1 and 4 DPA and - at least in these cases - meaningful information on the logic involved and the scope and intended consequences of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 DSGVO in connection with the transfer.

2. Right of rectification

You have the right to obtain from the data controller the rectification and/or integration of any personal data processed concerning you if it is incorrect or incomplete. The data controller shall make the correction without delay.

3. Right to restrict processing

Under the following conditions, you may request the restriction of the processing of personal data concerning you:

  1. if you dispute the accuracy of the personal data relating to you for a period of time which enables the controller to verify the accuracy of the personal data, if the processing is unlawful and you object to the deletion of the personal data and instead request the restriction of the use of the personal data, if the controller no longer needs the personal data for the purposes of the processing but you need them for the exercise, exercise or defence of legal claims, or if you object to the processing pursuant to Art. 21 paragraph 1 DSGVO and it is not yet clear whether the legitimate reasons of the controller outweigh your reasons.

Where the processing of personal data relating to you has been restricted, such data may be processed, with the exception of storage, only with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State. If the restriction on processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

4. Right of cancellation

a) Cancellation obligation

You may request the controller to delete personal data concerning you immediately and the controller is obliged to delete such data immediately if one of the following reasons applies:

  1. The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
  2. You revoke your consent on which the processing was based in accordance with Art. 6, paragraph 1, letter a or Art. 9, paragraph 2a of the DPA and there is no other legal basis for the processing.
  3. The deletion of personal data concerning you is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.
b) Information to third parties

If the controller has made public the personal data concerning you and is obliged to delete them in accordance with Art. 17 para. 1 DPA, he/she shall take reasonable measures, including technical measures, taking into account the available technology and the implementation costs, to inform data controllers who process the personal data that you, as a data subject, have requested them to delete all links to these personal data or copies or replications of these personal data.

c) Exceptions

The right of cancellation does not exist insofar as the processing is necessary

  1. for the exercise of the right to freedom of expression and information, to comply with a legal obligation requiring processing under Union or national law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, for archiving purposes in the public interest or for scientific or historical research or for statistical purposes in accordance with the provisions of Article 18(1) of the Treaty establishing the European Community. Art. 89, para. 1 DSGVO, insofar as the right referred to in section a) is likely to render impossible or seriously hamper the attainment of the objectives of such processing, or
  2. to assert, exercise or defend legal claims.

5. Right to information

Where you have exercised the right to rectify, erase or limit the processing, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification, erasure or limitation of processing, unless this proves impossible or involves a disproportionate effort. You have the right to be informed of these recipients by the controller.

6. Right to data transferability

  1. You have the right to receive the personal data concerning you that you have provided to the data controller in a structured, common and machine-readable format. Furthermore, you have the right to have these data communicated to another person in charge without hindrance by the person in charge to whom the personal data have been made available, provided that  the processing is based on a consent according to art. 6 paragraph 1a DSGVO or art. 9 paragraph 2a DSGVO or on a contract according to art. 6 paragraph 1b DSGVO and
  2. the processing is carried out with the help of automated procedures. In exercising this right, you also have the right to request that the personal data concerning you be transferred directly from one responsible party to another, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this. The right to data transferability shall not apply to processing of personal data which is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right of objection

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data relating to you which is carried out pursuant to Article 6 paragraph 1e or f of the DPA; this also applies to profiling based on these provisions. The controller will no longer process the personal data concerning you unless he can demonstrate compelling legitimate reasons for processing which outweigh your interests, rights and freedoms, or unless the processing is carried out for the purpose of asserting, exercising or defending legal claims. Where personal data relating to you are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data relating to you for the purpose of such marketing, including profiling, insofar as it relates to such direct marketing. If you object to processing for the purposes of direct marketing, the personal data concerning you will no longer be processed for those purposes. You have the possibility to exercise your right of objection in relation to the use of information society services, without prejudice to Directive 2002/58/EC, by means of automated procedures using technical specifications.

8. Right to revoke the declaration of consent under data protection law

You have the right to revoke your data protection declaration of consent at any time. Revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent until revocation.

9 Automated case-by-case decision including profiling

You have the right not to be subject to a decision based solely on automated processing - including profiling - which has legal effect on you or which significantly affects you in a similar way. This does not apply if the decision

  1. is necessary for the conclusion or performance of a contract between you and the responsible person,
  2. is permitted by Union or national legislation to which the responsible person is subject and that legislation provides for appropriate measures to safeguard your rights and freedoms and your legitimate interests, or
  3. is made with your express consent.

Anyway, these decisions may not be based on special categories of personal data according to Art. 9 para. 1 DSGVO, unless Art. 9 para. 2a or g DSGVO applies and appropriate measures have been taken to protect rights and freedoms and your legitimate interests. With regard to the cases referred to in (1) and (3), the controller shall take appropriate measures to safeguard the rights and freedoms and your legitimate interests, which shall include at least the right to obtain the intervention of a person from the controller, to express his or her point of view and to contest the decision.

10. Right to appeal to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State in which you are resident, in your place of employment or in the place where the alleged infringement occurred, if you consider that the processing of personal data relating to you is contrary to the DPA. The supervisory authority to which the complaint has been lodged will inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy in accordance with Art. 78 DPA.

1
w1
h1